Occubee is a cutting-edge SaaS platform, which enhances retailers and manufacturers impact on their financial and operational performance by optimizing their supply chain processes. Occubee provides demand forecasting and replenishment by using artificial intelligence and machine learning.
The mission of the Executive Assistant is to provide high-level administrative support to the whole Occubee team, ensuring their day-to-day operations run smoothly and efficiently. This role is critical in enabling our team to focus on strategic tasks, decision-making, and driving the company’s growth, by handling various administrative and organizational responsibilities.
What does IT Support Ops Specialist do?
- Maintain a clean and organized office environment
- Manage office supplies, including procurement and inventory management
- Handle office-related shopping and vendor relations
- Coordinate travel arrangements for executives, including bookings and itineraries
- Ensure travel plans align with company policies and budgets
- Collect and process invoices, maintaining accurate records
- Assist in budget tracking and expense reporting
- Create engaging PowerPoint presentations for various purposes
- Collaborate with teams to gather content and data
- Manage executives’ calendars, scheduling appointments and meetings
- Coordinate and organize meetings, ensuring efficiency and timely follow-ups
What do we expect from you?
- Polish C1, English (B2)
- Bachelor’s degree or equivalent experience
- Proven experience as an Executive Assistant or in a similar role
- Exceptional organizational and time management skills
- Strong communication skills, both written and verbal
- Proficiency in office software (e.g., Microsoft Office)
- Ability to maintain confidentiality and handle sensitive information
- Adaptability and the ability to thrive in a fast-paced startup environment
- A high level of professionalism and a positive, can-do attitude